Privacy policy

The responsible party within the meaning of the General Data Protection Regulation (GDPR) and the new Federal Data Protection Act (BDSG) is

SYNAXON AG, Falkenstraße 31, D-33758 Schloß Holte-Stukenbrock

Phone: +49 (0) 52 07 / 92 99-200

Fax: +49 (0) 52 07 / 92 99-296

Collection of general data and information

When you access our website, your browser automatically transmits general data and information to our web server for technical reasons. This general data and information is stored in the server's log files. The following data is recorded:

We use this log data without assigning it to you personally or creating any other profile for statistical evaluations for the purpose of operating, securing and optimising our online offering, but also for anonymously recording the number of visitors to our online offering and the extent and type of use of our online offering and our services.

 

Processing is carried out in accordance with Art. 6 (1) (f) GDPR based on our legitimate interest in improving the stability and functionality of our online offering. The data will not be shared or used for any other purpose. However, we reserve the right to subsequently review the server log files if there are concrete indications of illegal use.

Personal data

You can generally use our online offering without revealing your identity or providing any personal data. If our online offering offers the option to provide personal data (e.g., name, email address, telephone number), you provide this data expressly on a voluntary basis, e.g., during registration or via the contact form. We only collect data about your location if you have permitted the collection of location data in your device settings. The data you provide voluntarily will generally only be stored and used by us for the purpose for which you provided the data.

Duration of storage of personal data

The duration of storage of personal data is determined by the respective statutory retention period. After expiration of this period, the corresponding data will be routinely deleted unless it is no longer required for the fulfillment or initiation of a contract and/or we have no legitimate interest in continued storage. 

 

If data must be deleted due to the exercise of intervention rights (e.g. when asserting a right to deletion or when revoking consent), the corresponding data will be deleted immediately.

Encryption

Your personal data is transmitted to our servers over the internet in encrypted form. We use SSL (Secure Socket Layer) encryption for data transmission.

We generally only use your personal data for the purpose for which you provided it to us.

 

If we use external service providers to provide our services, their access to the data is also solely for the purpose of providing the service. We ensure compliance with data protection regulations through technical and organizational measures and also require our external service providers to do so.

 

Furthermore, we will not share your data with third parties without your express consent. Your personal data will only be shared if you have consented to the data transfer or if we are authorized or required to do so by law or by an official or court order. This may include, in particular, sharing for the purposes of criminal prosecution, to avert danger, or to enforce intellectual property rights.

When you contact us (e.g., via contact form or email), personal data is collected. The data collected in the case of a contact form can be seen in the respective contact form. In any case, you must provide a valid email address so that we know who sent the inquiry and can respond to it. Additional information can be provided voluntarily.

 

The data will be stored and used exclusively for the purpose of answering your request or for contacting you and the associated technical administration.

 

Data processing for the purpose of contacting us is carried out in accordance with Art. 6 (1) (a) GDPR on the basis of your voluntarily granted consent. If your contact is aimed at concluding a contract, the additional legal basis for processing is Art. 6 (1) (b) GDPR. Your data will be deleted after your request has been processed, unless there are statutory retention periods to the contrary.

Google reCAPTCHA

To protect our contact form against unwanted use, we use the reCAPTCHA service from Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA ("Google"). This primarily serves to distinguish whether an entry was made by a natural person or misused by machine and automated processing. This service includes sending the IP address and, if applicable, other data required by Google for the reCAPTCHA service to Google and is carried out in accordance with Art. 6 (1) (a) GDPR based on your consent. Further information on Google reCAPTCHA and Google's privacy policy can be found at:

https://www.google.com/intl/de/policies/privacy/

Use of cookies

You can deactivate the storage of cookies or set your browser to notify you as soon as cookies are sent. It is also possible to delete cookies that have already been stored manually via the browser settings. Please note that you may only be able to use our online services to a limited extent or not at all if you refuse the storage of cookies or delete necessary cookies. If personal data is also processed through individual cookies implemented by us, the processing takes place in accordance with Art. 6 (1) (b) GDPR to execute a contract, in accordance with Art. 6 (1) (a) GDPR in the case of consent given, or in accordance with Art. 6 (1) (f) GDPR to protect our legitimate interests in the best possible functionality of the website and a customer-friendly and effective design of the site visit. You can revoke or change your cookie settings at any time using the following link:

Web analysis

We use tracking tools to analyze data traffic on our website. This allows us to learn, for example, which content on our website is particularly popular and at what times our website is used most intensively. The tools we use are described below.

 

The legal basis for the tracking measures listed below is Article 6 (1) (f) GDPR. With the tracking measures we use, we aim to ensure a needs-based design and continuous optimization of our online offering. We also use the tracking measures to statistically record the use of our online offering. These interests are considered legitimate within the meaning of the aforementioned provision.

Google Analytics

We use Google Analytics, a web analytics service provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA ("Google"). Google Analytics uses "cookies," which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including your shortened IP address) is typically transferred to and stored by Google on servers in the United States.

 

This website uses Google Analytics exclusively with the extension »_anonymizeIp()«, which ensures that the IP address is anonymized by shortening it and prevents it from being directly linked to a person. This extension means that your IP address will be shortened beforehand by Google within member states of the European Union or in other contracting states to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. In these exceptional cases, this processing is carried out in accordance with Art. 6 (1) (f) GDPR on the basis of our legitimate interest in the statistical analysis of user behavior for optimization and marketing purposes. This data is automatically deleted after 26 months.

 

On our behalf, Google will use this information to evaluate your use of the website, to compile reports on website activity, and to provide us with other services related to website activity and internet usage. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data.

 

You can prevent cookies from being saved by selecting the appropriate settings in your browser; however, please note that if you do this, you may not be able to use the full functionality of this website. Furthermore, you can prevent Google from collecting the data generated by the cookie and relating to your use of the website (including your IP address) and from processing this data by downloading and installing the browser plug-in available under the following link: https://tools.google.com/dlpage/gaoptout?hl=de

 

As an alternative to the browser plug-in or within browsers on mobile devices, please click on the following link to set an opt-out cookie that will prevent Google Analytics from collecting data on this website in the future (this opt-out cookie only works in this browser and only for this domain; if you delete your cookies in this browser, you must click this link again):

 

For more information about how Google Analytics handles user data, see Google’s privacy policy: https://support.google.com/analytics/answer/6004245?hl=de

Microsoft Clarity

We work with Microsoft Clarity and Microsoft Advertising to measure how you use and interact with our website using behavioral metrics, heatmaps, and session replays to improve and market our products and services. Website usage data is collected using first- and third-party cookies and other tracking technologies to determine product/service popularity and online activity. We also use this information for site optimization, fraud/security purposes, and advertising. For more information about how Microsoft collects and uses your data, see the Microsoft Privacy Policy.

Matomo

Matomo

We use the web analysis tool “Matomo” to tailor our website to meet your needs.

With the help of Matomo, user traffic on our website can be analyzed. Matomo uses cookies. These are text files stored on your device that enable us to analyze the use of our website. We want to use this to further improve our website and adapt it even more to user needs.

Your IP address is immediately anonymized and serves as an anonymous identifier for us. We have no technical means of identifying you as a registered user. This means you remain anonymous as a user. Personal analysis, profiling, and sharing of data with third parties do not occur.

The legal basis for the processing of your data is the consent you gave via the cookie consent tool (Art. 6 (1) sentence 1 lit. a) GDPR).

The Matomo program is an open-source project. Further information on Matomo's terms of use and data protection regulations can be found at: https://matomo.org/privacy/
You can prevent Matomo from collecting data by opting out.

Leadinfo BV

We use the lead generation service provided by Leadinfo BV, Rotterdam, Netherlands. This service recognizes company visits to our website based on IP addresses and shows us publicly available information, such as company names or addresses. In addition, Leadinfo sets two first-party cookies to evaluate user behavior on our website and processes domains from form entries (e.g., "leadinfo.com") to correlate IP addresses with companies and improve services. For more information, see www.leadinfo.com. On this page: www.leadinfo.com/en/opt-out You have the option to opt out. If you opt out, Leadinfo will no longer collect your data.

Data protection in applications and during the application process

Applicants can apply online and upload their application documents via the job board on this website. We collect and process applicants' personal data for the application process. If an employment contract is concluded with us as a result of the application, the transmitted data will be stored for the purpose of processing the employment relationship in compliance with statutory provisions. If an employment contract is not concluded, the application documents will be deleted six months after receipt of the application, provided that no other legitimate interests on our part conflict with deletion. Other legitimate interests in this sense include, for example, the burden of proof in proceedings under the General Equal Treatment Act (AGG). The legal basis for storing the data is Art. 6 (1) (a) and (f) GDPR.

Protection of minors

Children and young people under the age of 18 should not submit any personal data to us without the consent of their parents or guardians. We do not specifically request personal data from children or young people, do not knowingly collect it, and do not share it with third parties.

Security

We have taken extensive technical and operational security measures to protect your data stored with us from accidental or intentional manipulation, loss, destruction, and access by unauthorized persons. Our security measures are regularly reviewed and adapted to technological advances.

Rights of the data subject

Applicable data protection law grants you various rights regarding the processing of your personal data.

 

You have the right:

The right to information and the right to erasure are subject to the restrictions set out in Sections 34 and 35 of the Federal Data Protection Act (BDSG). Furthermore, there is a right of appeal to a data protection supervisory authority (Article 77 GDPR in conjunction with Section 19 of the Federal Data Protection Act). You can find the legal texts here.

Right of objection (Art. 21 GDPR)

If we process your personal data based on our overriding interest, you have the right to object to this processing at any time, with future effect, for reasons related to your particular situation. If you exercise your right of objection, we will stop processing the data in question unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or the processing serves to assert, exercise, or defend legal claims.

 

If we process personal data for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for such advertising purposes. If you exercise your right of objection, we will stop processing the data concerned for advertising purposes.

Right to withdraw consent

You have the right to revoke your consent to the processing of personal data at any time with future effect. In the event of revocation, we will delete the data in question immediately, unless further processing can be based on a legal basis for processing without consent. Revoking your consent does not affect the legality of the processing carried out on the basis of your consent up to the time of revocation.

 

If you wish to assert the above rights, your contact person in all these cases is our data protection officer, whose contact details you will find below.

Data Protection Officer

If you have any questions about the processing of your personal data, please contact our data protection officer, who is also available to handle requests for information, applications, or complaints. You can reach our data protection officer as follows:

 

by letter:

SYNAXON AG

Data Protection Officer

Falkenstrasse 31

33758 Schloß Holte-Stukenbrock

 

by fax: +49 (0) 52 07 / 92 99-296

 

by email: datenschutz@synaxon.de

Links to websites of other providers

Our online offering may contain links to online offerings of other providers, to which this privacy policy does not apply. If you follow these links, you will leave the SYNAXON AG online offering.

 

We have no influence on whether these providers comply with applicable data protection regulations. We therefore recommend that you also familiarize yourself with the respective privacy policies for online services offered by other providers.

Changes to this privacy policy

As we continue to develop our online offering and implement new technologies to improve our service to you, changes to this privacy policy may become necessary. We therefore recommend that you review this privacy policy from time to time.

 

Status of this privacy policy: May 2018